Accounting and Finance Service
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The Accounting and Finance Service coordinates and conducts procedures for preparing the performance-oriented draft budget of the Ministry. It monitors and forecasts the needs for liquidity resources and draws up accounting documents necessary for the implementation of the budget.
It manages the financial operations of the Ministry, including the financial operations of Slovenia's representations abroad, ensures the legality of financial operations, and carries out appropriate supervision of financial operations and the use of budgetary funds. It prepares reports for the Bank of Slovenia on balances in the foreign currency accounts of Slovenia's representations abroad.
It monitors and is actively involved in the preparation of financial regulations of the Republic of Slovenia and amendments thereof. It prepares reports, information and analyses and makes proposals to the Minister, the Government and the National Assembly.
It is actively involved in the acquisition of EU funds, e.g. from the Internal Security Fund. It monitors the use of funds and prepares requests for the repayment of funds.
It keeps a record of concluded contracts and monitors the fulfilment of financial obligations under such contracts, prepares proposals for programmes evaluated in financial terms, issues order forms, keeps a record of received invoices, prepares payment orders for the payment of the Ministry's obligations towards suppliers or contractors and payment to public employees on the basis of travel orders.
It keeps an inventory of newly purchased movable and immovable fixed assets and is responsible for increasing the book value of fixed assets whose value has increased following a public procurement procedure.
It ensures the financial and material conditions for the work of Slovenia's representations abroad. On the basis of source accounting documents, it keeps a financial and material record of transactions of representations abroad, supervises the correctness of accounting records of revenue and expenditure and, on such basis, prepares secondary accounting documents – financial reports of representations abroad, which are then submitted to the Public Accounting Directorate of the Ministry of Finance.
It monitors the assumption of liabilities by representations abroad and maintains a list of contracts concluded by individual representations and, on such basis, makes an assessment of the necessary annual funds.