Job Vacancy: Executive Assistant for Administrative and Consular Affairs

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive executive support to the Ambassador, acting as a Personal Assistant.
• Perform administrative duties, including office management and managing correspondence with various institutions.
• Draft and proofread official documents, reports, and correspondence in both English and Albanian.
• Coordinate logistics for Embassy events, meetings, and official visits (travel arrangements, scheduling, and venue preparation).
• Maintain and update records, databases, and files, ensuring strict confidentiality and compliance with data protection regulations.

Consular & Linguistic Affairs

• Assist with consular affairs, including processing applications and liaising between institutions and applicants.
• Translate documents and official communications between English and Albanian (and vice versa).
• Serve as a primary point of contact for external stakeholders regarding consular and administrative inquiries.

Diplomacy, Media & Events

• Support policy, public diplomacy, and economic diplomacy initiatives.
• Assist in the organization of cultural events and attend relevant meetings, conferences, and events to prepare reports.
• Monitor local and international news, providing summaries relevant to Embassy interests.

Operations & Logistics

• Assist in budget monitoring and expense reporting for office operations and events.
• Handle the procurement of goods and ensure the smooth functioning of office equipment (coordinating with maintenance vendors).
• Manage the organization and archiving of Embassy documents to ensure efficient information management.
• Perform additional tasks related to Embassy operations as directed by diplomatic staff.

Qualifications and Requirements

• Citizenship: Must be an Albanian citizen.
• Education: At least a Bachelor’s degree (or higher) in a relevant field.
• Fluency: Exceptional command of Albanian and English
• Professionalism & Discretion: High level of discretion and the ability to work in a sensitive diplomatic context; complete understanding of the personal and professional consequences of lapses in security.
• Organizational Skills: Excellent organizational skills and high level of attention to detail; proficiency in Microsoft Office Suite.
• Work Approach:
  • Constructive and service-oriented approach.
  • Ability to prioritize workload and work effectively with minimal supervision.
  • Ability to manage both routine and ad hoc taskings efficiently.
  • Strong ability to work collaboratively as a dedicated member of a team.
• Desirable: Previous experience in a diplomatic mission, international organization, or government institution. 

Salary and Compensation

• Monthly Gross Salary: 1,273.97 euros.
• Annual Bonus: The Employer shall pay an annual bonus equal to 1 (one) net monthly salary.
• Payment Terms: Payable in Albanian Lek (ALL). The exchange rate will be determined and fixed at the time of signing the employment agreement.

Application & Selection Process

Interested candidates should submit a detailed CV and a Cover Letter outlining their suitability for the role.

Email: sloembassy.tirana@gov.si

Subject Line: "Application for Executive Assistant – [Your Full Name]"

Deadline: April 8, 2026, at 15:00.

Selection Timeline:

• Written Test: Only shortlisted candidates will be invited to a written test on April 10, 2026.
• Security Vetting: The selected candidate must submit documents for a comprehensive security vetting process.
• Start Date: Approximately June 1, 2026 (contingent upon successful security vetting).

*The Embassy of the Republic of Slovenia is an equal opportunity employer. 

About the Embassy

The Embassy represents the political, economic, and consular interests of the Republic of Slovenia in Albania. We are committed to professionalism, integrity, and the continuous strengthening of bilateral relations between our two nations.